Meeting held in Stoke Mandeville Stadium with a Zoom option.

Chairman's Welcome

• The meeting was held in person at Stoke Mandeville Stadium with a Zoom option. 
• NP declared the meeting quorate and welcomed all attendees. 
• No conflicts of interest declared. 
• The Minutes from the last meeting were approved with no amendments. 
• The CEO confirmed that the Matters Arising from the previous meeting were either completed or progressing; several matters will be discussed in other agenda points in this meeting. 

Financial Update

• The Trustees were given an update from the recent Finance & Development Committee meeting.  
• RM presented the minutes. 
• Confirmed income’ listed from Rothschild Foundation and HS2 after April 2023. Awaiting a conditional offer from Arts Council.  The CEO confirmed the HS2 funding is secure. 
• The CEO presented the Management Accounts to end Sept 2022 with forecast to end March 2023.   
• The focus has and is on fundraising for 2023/24, the Board agreed this was the correct approach. 
• The Cash Flow & Fundraising Report to end Sept 2022, was presented by the CEO. 
• Endeavouring to have everything for the NPO funding ready by Christmas 2023; submission deadline 20th January 2024. 
• The CEO and Chairperson are pleased with the progress of the new fundraising posts and their value to the organisation. 
• The hut project; potentially the National Heritage Memorial Fund may be interested in funding part of the project.  
• Members and Board voted to approve the accounts.

Office Accommodation Update

• The CEO advised of quotes for redecoration; £2,500 cheaper than original Serco quote and has negotiated rental costs down. 
• The CEO confirmed that ongoing liability for repairs sits with Serco.  

CEO, EOM and LO Update 

• The EVM’s (Engagement and Volunteer Manager’s) report and the LO’s (Learning Officer’s) report was presented by the CEO on their behalf; along with presenting her own report. 
• EVM – the report highlighted the day at the Velopark was very successful. 
• Focus for 2024 is on volunteer recruitment and a revised audience development plan, both are related to the new 5-year plan.  
• LO – the report highlighted the Finmere show and the success of the project.  
• Increased visits from Scout groups for their disability badge. 
• The Meeting Point project is complete.  
• Meet the Paralympian - Tuesday 13th December with Robin Surgeoner MBE. 
• CEO Report – the focus has been on inductions for the new fundraising posts.  
• The recent team Away Day was very productive.  
• The Together We Build project has succeeded beyond expectations.  
• Admin and Collection Report – presented by the Collections Officer. IWAS: 57 boxes completed. This could be finished by June 2023, so volunteers there could move to the WP collection.  
• There is a high percentage of volunteers who have come through the Prince's Trust and similar organisations.  
• There is a new staff member at Bucks Archives working with the BPA collection.  
• There is potential with JM at UCLAN for a PhD candidate looking at visually impaired sports. VHW is also exploring other avenues of academic partnerships with Loughborough and Coventry Universities. 

Governance Issues

• The CEO reported no changes to the Risk Assessment since the last meeting. 

Next Board Meeting Date

• Thursday 2nd March 2023 11:00-13:00 BPA Offices, London 

AOB

• No AOB