16th May 2024

Contents

Overview

The National Paralympic Heritage Trust (NPHT) has embarked on a new exciting five-year strategy – ‘Becoming Seamlessly Inclusive 2023-2028’. To help us on this journey, this is an exciting opportunity to join our team as the Trust’s Company Administrator, a key role within our organisation.

The NPHT is a young dynamic and diverse organisation, and a leader in accessible heritage. Over our first five years we have engaged with over half a million people with the ambition to reach a million over the next five years, with support from several major heritage funders including the Arts Council England (as an NPO), National Lottery Heritage Fund, Rothschild Foundation, Museums Association Esmee Fairbairn, Wolfson Foundation, Art Fund and Garfield Weston.

Background

The NPHT was formed in 2015 with the core purpose to

enlighten and inspire future generations by celebrating, cherishing and bringing the Paralympic heritage and its stories of human endeavour to life

and in doing so, to challenge negative perceptions of disability. Our purpose is to celebrate, cherish and bring the heritage to life, in a compelling and evocative way, securing a legacy, feeding a growing public interest since London 2012, changing attitudes, and instilling national pride.

In our role as caretakers of one of the world’s most important disability history collections, the Paralympic movement, we aim to become, and help others become seamlessly inclusive. From 2023 to 2028 for every £2 we spend we aim to positively broaden somebody’s understanding of disability and transcend heritage access.

In our first 5 years 2017 to 2022 we reached over half a million people across the UK, and overseas (over 50% of our website visitors are from abroad representing 195 different nations), establishing an accredited museum and collection of international importance.  Our learning programmes and digital engagement are recognised as providing ground-breaking access to D/deaf and disabled audiences. Our purpose and moral responsibility is to continue to bring this unique British heritage to life, building awareness of Paralympic history, sport and the individuals involved in its development.

We seek to do this in a compelling and evocative way that pushes the boundaries of access for all, changing attitudes, serving national inclusion agendas, and instilling national pride.

The NPHT is a registered Charity 1165416.

The founding partners are the British Paralympic Association, WheelPower – British Wheelchair Sport and Buckinghamshire Council.


Role of the Trust Administrator

The Administrator will be responsible for the key administration functions of the Trust; planning, directing, managing, and coordinating all operational functions including the office management, day to day finance records, events (both onsite and online) support and site maintenance. It is office based with the scope for hybrid working.

Overall

  1. To be part of the inspiring work of the National Paralympic Heritage Trust, supporting the wider team and often being the first line of contact to visitors and partners in person, online and via telephone.
  2. Manage the provision of office services including the management of day to day finance and payments, staff rotas, stationary orders, supporting events and bookings (face to face and online via Teams and Zoom), and ensuring the smooth running of the office.
  3. Organising the day-to-day maintenance of the Heritage Centre and the displays at the National Spinal Injuries Centre.

Main Duties

  1. The management of office systems, operating practices, record keeping, policies and budget monitoring systems including supporting returns to funders, monthly invoicing records and payments.
  2. Administration of training, Heritage Centre bookings, events and meetings, including organising catering when relevant and ensuring Zoom events are run efficiently.
  3. Management of general correspondence, answering phone calls, managing the admin mailbox and processing post.
  4. Oversight and coordination of environmental action plans.
  5. Drafting, formatting, and printing of relevant documents for meetings as required.
  6. Maintaining stock lists and order office supplies as needed.
  7. Coordinate agendas and papers and taking meeting notes for the Board of Trustees and the Finance and Development Committee.
  8. Management of purchase orders and invoicing.
  9. Maintaining databases, and the google drive.
  10. Support the processing of DBS checks for staff and volunteers as directed by the wider team.

Other

  1. To support communications, digital content and evaluation consultants.
  2. To support the commercial programme of work.
  3. Other project work as arises
  4. To assist work placement trainees in areas where they require administrative support.

Meetings and reporting

  1. The Administrator will be employed by the National Paralympic Heritage Trust and be responsible to the Board of Trustees.
  2. The Administrator will report to and be supported by the Head of Programmes.
  3. The Administrator will have monthly meetings with the Head of Programmes reporting on progress and raising any areas of concern.

Period of Contract

Permanent.

Contract fee/Pay

  1. The proposed fee is £28,000 a year Pro rata 3 days a week (24 hours).
  2. In addition to the payment outlined above the Administrator will be paid reasonable agreed expenses incurred subject to the supply of receipts/travel expense claim and a stakeholder pension.

Indemnity

Insurance is covered by the NPHT.

Skills and Qualifications

Essential:

  • Excellent administrative skills with an eye for detail and a good understanding of Excel and Word.
  • Excellent interpersonal, organisational and communication skills.
  • Experience with day to day financial record keeping and raising invoices.
  • Broader IT experience in managing online events and meetings via Teams and Zoom.
  • The ability to manage and prioritise your own tasks.
  • Proven ability to work in a collaborative manner.
  • Excellent communicator.
  • Highly self-motivated.
  • Experience of engaging with the public.

Desirable:

  • Experience/empathy to disability and neurodiversity.
  • An interest in sport.
  • An understanding of/or interest in the Paralympics.

Your application and the recruitment process

If you require the information in alternative formats, please email [email protected]. You can download a pdf of the job description here.

In order to apply you should submit: 

  • An up-to-date CV which shows your full career history – we recommend that this is no longer than two pages.
  • A supporting statement explaining why you are interested in this role detailing how you meet the skills we are seeking – we recommend that this is no longer than two pages.

Or you can make your application using alternative formats suited to your needs including a film (no longer than 10 minutes), an audio recording (no longer than 10 minutes) or a collage (up to 4 pages).

We implement the Guaranteed Interview Scheme for Disabled People.  This means we will guarantee to interview all applicants who both declare their disability and meet the essential criteria for a vacant post.

Please send your application, by email to [email protected]  

Closing Date - applications should be received by 5pm on Monday 17th June 2024

We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.

You will receive an acknowledgement and we suggest that if you don’t receive this you should contact us to confirm your application has arrived.

Interviews will take place online 1 to 2 weeks after the closing date for which we can make adjustments according to your needs.